Keeping your paper files properly organized can take up a lot of your time and resources. Keeping them in physical storage facilities makes them at risk of getting lost or damaged, too. You can avoid these problems by considering cloud-based document management, starting with document scanning services that can transform those papers into digital images. Designed to simplify document management, electronic cloud-based document management solutions enable round-the-clock, universal, and instant access to all digital files. Also since it is cloud-based, it is easier and faster to deploy, and intuitive to use. This way, you experience a seamless and quick digital transformation.
Cloud-based document management is offered by leading document scanning companies, so you do not have to look for another third-party specialist to take care of your digital storage needs. This way, you also get a complete digital transformation solution that can consolidate your information in a single, easy to manage digital platform. They will make it easier to access your documents from any device, no matter where you are. When information is universally accessible, it will help improve business insights, reduce your time finding and organizing documents and give you more opportunities for growth and innovation.
There is more to a high-quality cloud-based document management solution than merely keeping your files organized in a digital platform. It lets you search, export, print, or email your files securely, using the full text search or indexing feature. The cost-effective solution comes in flexible deployment options that deliver complete management, so you can free your IT department from dealing with backups, applications, and additional servers.
Be sure to get your cloud-based document management solution from a reputable service provider, so you can come with an intuitive and easy-to-learn user interface. In turn, it will help you gain security and regulatory confidence. It may improve your performance during audits too, as it leaves evidence of document history, user activity, audit trails, records, retention policies, and security controls.
For more information on how Foveonics Document Solutions can help, contact us.