The document outsourcing industry is growing as more businesses of all sizes seek effective document processing and management solutions. Many entrepreneurs and professionals across various sectors and industries have been enlightened on the benefits and importance of innovative document solutions in running their day to day matters. They are banking on the expertise of third-party service providers for their document processing services. No wonder there are more document processing companies today.

Document outsourcing involves the use of document processing services provided by a third-party company. Simply put, the work of document processing companies involves converting physical documents into digitized ones. How they do it differs from company to company, although they generally use intelligent character recognition (ICR), data entry techniques, and optical character recognition (OCR) among other methods.

If you want to partner with the best document processing company, then understanding how they operate is a must. Below are some of the important processes involved in this task:

Determining the client’s needs and requirements

Leading companies start the digital transformation of your documents by sitting down with you and determining your unique requirements. Every business—even those belonging to the same sector—has different needs. To provide the best solutions and meet your expectations, the provider must understand your processes, the types of documents that flow in your business, and even your budget.

Providing customized solutions per industry                                     

The best providers design their solutions according to the requirements of a particular industry, such as government, education, manufacturing, and healthcare. They know the best way to scan, store, organize, index, and protect all sorts of documents, including government records, student records, permits, police files, drawings, and patient charts.

Converting documents to digital

Using their state-of-the-art scanning equipment, they convert physical files into high-quality images. They have large format scanners and microfilm scanners to fulfill all their client’s scanning needs.

Storing digital documents to the cloud

Leading providers use cloud-based document management systems where they keep your digital files safe and protected. With the cloud, you can also easily access your documents 24/7.

For more information on how Foveonics Document Solutions can help, contact us.